The Membership Process

Membership in the Old Chatham Hunt Club is based on written recommendations by existing members to the Membership Committee, which then recommends them to the Board of Directors for final approval. Board meetings are generally held quarterly. The process of proposing a new member is as follows:


The current member should invite the prospective member to cap during the hunting season (caps paid are eligible to be credited towards dues for foxhunting). The prospective member should be introduced to the  Masters present, explaining that he/she might like to join the club. They should also be introduced to any members of the Membership Committee present and to other members who might be willing to sponsor them for membership.


The proposing member should explain the costs and duties of membership to the prospective member. The proposing member shall complete the Membership Sponsor form and submit it to the Membership Chair. The applicant will provide a check in the amount of the appropriate application fee to accompany this letter.


The Membership committee will review the Sponsor Form and present the name of the applicant to the Board of Directors.


Upon approval by a majority of the Board of Directors, the Membership Chair will mail a Membership Information Form, a Release and Waiver of Liability and the President’s Welcome letter to the applicant. When the Chair has received the signed Information Form and the signed Waiver of Liability, he/she shall forward copies of them, along with the application fee, to the Treasurer.


The Treasurer will then bill the new member for the appropriate annual dues. Upon receipt of the annual dues, the Treasurer will inform the Membership Chair of such receipt.